How to track what you owe a supplier and pay them

1. Add the supplier

Click Parties in the left menu, then Add party. Enter the Full name / Shop name, set the type to Supplier and add their Phone.

If you already owed them money before you started Barkat, open More details and enter it under Opening balance as You owe them, with the date.

Tip: Set a Credit line from supplier if they only let you owe up to a fixed amount. Barkat warns you when you get close to it.

2. Record what you buy on credit

In the Pharmacy edition, open the supplier in Parties and click New purchase. Add each medicine with its batch, expiry, quantity, cost and sale price. Enter what you Paid now; the rest is what you'll owe. Click Save and add to stock.

In General Trade, record the purchase on the Purchases screen. See How to record a purchase.

3. Read the supplier's ledger

In Parties, click the supplier. The ledger lists every purchase and payment with a running balance. At the top, Net balance tells you whether you owe them or they hold an advance from you.

On the Parties list, You'll pay at the top is the total you owe all suppliers.

4. Record a payment you make

In the supplier's ledger, click Record payment. Choose Paid to them, then enter the Amount, Date and Payment method and click Save payment. The payment is applied to their oldest bills first.

Done: The supplier's balance goes down. If you paid more than you owed, the extra stays as an advance with them.