How to record expenses and check the day's cash

1. Add an expense

Click Expenses in the left menu, then Add expense. Pick a Category, enter the Amount and check the Date. Add a Description if you want, for example "Monthly shop rent". Click Save expense.

In General Trade, also pick Paid from: Cash or one of your bank accounts.

Tip: Need a category that isn't there? Choose + New category in the list. Open Manage categories to rename or hide one. Only the owner or a Secondary admin can change categories.

2. Add money that isn't a sale

Rent you receive, commission or scrap sales go in Other income in the left menu. Click Add income and fill it in the same way.

3. Check the Day Book

Click Day Book in the left menu. For the chosen day it shows:

• Sales: the day's bills, including credit bills.
• Cash in and Cash out: cash from bills, payments and income, and cash spent on expenses and purchases.
• Net cash: what should be in the drawer from the day's activity.

Below the totals, every bill, payment and expense is listed with its time. Use the arrows or Pick a date to see another day.

Tip: Count the drawer at closing and compare it with Net cash. A difference means a bill, payment or expense was missed.

4. Send the day's summary

Click Send this day to share the day's summary on WhatsApp, for example with the shop owner.

Done: Your expenses are recorded and you know what the drawer should hold.